Table of contents:

• Welcome to Xe Global Business Payments
• Installing Xe Global Business Payments
• How to use Xe Global Business Payments
• Adding bills to be paid to your outbox
• Approval of a payment batch
• Getting a quote from Xe

Welcome to Xe Global Business Payments

Xe Global Business Payments is a proprietary tool that allows clients to process domestic and global payments to their vendors. It is subscribed by Company ID and can be added to existing Sage Intacct deployments. User access and permissions are managed within the Sage Intacct product.

Installing Xe Global Business Payments

Once you’ve established accounts with both Xe and Sage Intacct, you are eligible to have Xe Global Business Payments installed and configured into your Intacct environments.

You will need the following subscriptions with Sage Intacct:

• Multi-Currency
• Platform Services
• Web Services

Configuration

To configure Xe Global Business Payments, please refer to the Xe Global Business Payments Configuration User Guide.

How to use Xe Global Business Payments

Adding bills to be paid to your outbox

When your bills are posted in Accounts Payable, navigate to Pay Bills

On the Pay Bills screen:

• Select Record Transfer as the payment method.
• Select Vendor Range and/or Bill Currency to filter.
• In the Bank field, select the desired Clearing Account.
  • Ensure you populate the Bank field last, or it will erase the previous fields.
• Select the bills that need to be included in the payment batch and click Add to Outbox.
  (These fields are required.)

Tip: If you are in a multi-currency environment, set the payment date to today’s date. Otherwise, you may receive an error message regarding the exchange rate. This date will be overridden in a later step.

Tip: Use the filter to identify all vendors set up for payment via Xe Global Business Payments.

After selecting Add to Outbox, you will be automatically directed to the Add More Details screen.

• You will be prompted to add a Memo and Doc No. These fields can be ignored.
• Populate the Amount Paid by Bank (required by Sage). This data will be overridden once the quotes are obtained. You can simply input "1" and select Save (this is required).
• Wait for Intacct’s notification that the payment was successfully added to the Outbox.
• If you have multiple bills in different currencies, repeat this process by changing the Bill Currency and adding the bills to the Outbox.

Tip: Remember to update your Bank Account Selection.

Creating a payment or batch of payments

You can create a one-off payment or a batch of payments. In this step, you are building the batch for validation, checking bank details, and ensuring all information is correct.

• You will be auto-directed to the screen and select Add.

You can filter for payment requests in the outbox.

• Select a Bank and apply the filter.
• Check the box for the payments you need to process. Ensure the Target Dates are present or future-dated, then select Add Selected.
• If using the Vendor with Multiple Bank Accounts Configuration, select the appropriate Bank Account for payment.

You are now viewing a filtering function for payment requests in the outbox.

• Select a Bank and apply the filter.
• If you need to add more payments, select Back to Filter and add them. If you are ready to proceed, select Create.

If using the Xe Global Business Payments approval workflow, email notifications will be sent to your designated approvers, notifying them that payments are ready for approval.

Approval of a payment batch

At this step, you are approving that the vendor, bank details, and amounts are correct.

• You will now be directed to the Transactions page.
• Your transaction(s) will appear with a status of Waiting Approval.
• Select Edit, then select Approve Transaction.

Sending the transaction to Xe

The transaction will be sent to Xe to validate all banking information and payment details.

• You will see the status of your payment(s) now reads Not Sent.
• Select Edit on the applicable line item.
  • Ensure that you are logged in to Xe. If not, select Xe Login and provide credentials.
     
     
• Select Send to begin the process of sending the transaction to Xe.

Getting a quote from Xe

Xe will provide a live exchange rate for all currency pairs in your batch.

• Select Edit on your transaction, then select Quote.

Approving the quote and finalizing the transaction

You will have the opportunity to review all information one final time.

• The quote will remain locked in for 60 seconds. If 60 seconds pass and you need a new quote, click Refresh.
• To complete the transaction, tick the box for Agree to Terms, then select Approve.